Everything in one place.
Nothing missing.
TrackLedgr covers the full operational lifecycle — from first asset intake to contract renewal alerts and client-facing portals.
Full lifecycle tracking for every asset you manage
From laptops and servers to software licences and network hardware — TrackLedgr tracks it all. Every asset has a complete history: who added it, what it costs, when payments were made, which customer it belongs to, and what documents are attached.
- Custom fields for any asset type
- Payment history with amount, method, and notes
- File and document attachments per asset
- Deactivation workflow with date tracking
- Category and tag filtering
- Real-time cost dashboard by customer and category
Never miss a renewal or expiration again
Contracts attached to assets, customers, or standalone. Each one has a start date, end date, value, and attached document. TrackLedgr sends email alerts before renewals are due so you're never caught off guard.
- Upload and store contract documents
- Automatic renewal email notifications
- Expiring soon dashboard widget
- Link contracts to specific assets or customers
- Contract value and payment tracking
- Overdue and upcoming views
Give clients visibility without extra work
Each customer gets their own portal login. They see exactly their assets, their contracts, and their documents — nothing from other customers, no configuration needed. Portal access is scoped at the database level, not just the UI.
- Per-customer scoped access
- Assets, contracts, and documents in one view
- Read-only by default — no accidental changes
- No separate software or credentials to manage
- Reduces client email and status requests
- Branded with your company identity
The numbers you need, when you need them
Real-time dashboards show costs by customer, category, and time. Export full audit reports for compliance reviews or billing reconciliation. Every data point is exportable — no data locked inside.
- Cost breakdown by customer and category
- Payment history reports
- CSV and JSON export formats
- Activity audit log export
- Upcoming renewals report
- Deactivated asset history
Migrate from spreadsheets in minutes
Upload an Excel file, map your columns to TrackLedgr fields, review row-level validation results, and import. Partial imports are supported — valid rows go in even if some rows have errors.
- Excel (.xlsx) upload with drag-and-drop
- Interactive column mapping UI
- Row-level validation with specific error messages
- Partial import — valid rows aren't blocked by bad ones
- Preview before committing
- Import history log